Terms & Rules for Hiring Library Auditorium (Amir Khusro & Geetanjali Hall)

Application Form for Hiring Auditorium


1. The DPL auditorium will be rented out for conducting cultural programmes, seminars, conferences etc. for educational functions of non-commercial nature only. The Auditorium is not to be used for political or religious meetings.
2. The auditorium will be available at any time between 10.00 am to 7.00 p.m. The Auditorium shall be vacated immediately after the performance.
3. The Auditorium is fully air-conditioned with a Podium/Dias. There are 160 seats in the auditorium. No extra chair is allowed.
4. TThe application for the hiring of the Library Auditorium is to be addressed to the Director on form to be obtained from the Social Education Department on payment of Rs.25/- and must contain full particulars as to the purpose for which the Auditorium is required. The person by whom the form of application is signed shall be considered as the Hirer.
5. The Hirer shall not use Library Auditorium for any purpose other than that stated in the application.
6. The DPL will not be liable for refund of hire charges if the party is unable to use the Auditorium due to non-production of performance license, failure of electricity, fire, strike, earthquake, flood or on act of God.
7. The DPL reserves the right to refuse/cancel the booking of the auditorium to any part without assigning any reason.
8. Municipal or other taxes if any will be the liability of party hiring the Auditorium.

Auditorium hiring charges are:

Minimum hiring charges for 3 hours - Rs. 3,000/- (Timings: 10.00 A.M. to 1.00; 1.00 P.M to 4.00 P.M.; 4.00 P.M. to 7.00 P.M.)

Hiring charges for 6 hours - Rs. 5,000/- (Timings: 10.00 A.M. to 4.00 P.M.)

Hiring charges for whole day - Rs. 6,000/- (Timings: 10.00 A.M. to 7.00 P.M.) &

Security Deposit - Rs. 5,000/- (Refundable after adjustments)

10. Request of reservation shall be made in the prescribed form along with full payment of all charges and security deposit in advance at the time of the booking of Auditorium through Bank Draft/ Pay Order in favour of "Secretary, Delhi Library Board".
11. Refund of Security Deposit will be made through crossed cheque on written request after adjustment of dues, loss to the property of the Auditorium, if any. Security Deposit not claimed within 6 months from the date of booking shall be forfeited.
12. No open fire/inflammable material/smoke effect will be allowed within the premises of Auditorium.
13. Weapons / Explosive materials of any kind will not be allowed within the premises of Auditorium.  
14. Smoking/Drinking/Eating is strictly prohibited in the Auditorium. Briefcase, Transistor, Bag, Tiffin box, Camera, Binoculars, Food packets, Bottles etc. are not allowed inside the Auditorium. The party hiring the Auditorium will ensure that the restriction is strictly adhered to.
15. No liquor is allowed within the premises of the Auditorium.
16. No party will be allowed to handle the Auditorium properties without the consent of the Social Education Department who is the in-charge of the Auditorium. Nailing on the Stage, Podium/ Dais etc. in and outer walls of the Auditorium Complex and floor partition is strictly prohibited.
17. The party hiring the Auditorium will be responsible for all losses/damages to the Auditorium property.
18. The DPL will not be responsible for any losses/damages to the properties of the party used in the performance or kept in the Auditorium premises.  
19. Posting of ushers and management of entrance will be arranged by the party hiring the Auditorium and will be responsible for maintenance of law and order, traffic control etc.  
20. Posters, banners, publicity material will be allowed to be displayed only at the specified places.
21. No Loudspeakers will be allowed in any part of the Auditorium premises.
22. No space meant for public movement will be blocked.
23. No extra lights will be provided for in or outside the premises of the Auditorium.
24. No cooking will be allowed within the premises of the Auditorium.
25. The party/organization hiring the Auditorium shall not be permitted for installation of Tents in the library premises.
26. Any changes, additions or amendments in the rules made by the DPL will be binding on the party hiring the Auditorium. The decision of the DPL for the interpretation on of the terms and conditions given above will be final and binding.
27. Limited space for Parking of cars and four wheelers is available in the library premises. Arrangement for additional vehicles is the responsibility of the hirer.

Page Last updated on 21 June 2017

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